Executive Assistant to the Practice Manager1451
Executive Assistant to the Practice Manager Eastbourne Up to £35,000
GoGecko are proud to be partnering with award winning East Sussex based Stephen Rimmer LLP, in their search for an Executive Assistant for their Eastbourne offices. Working closely with the Practice Manager the Executive Assistant will play a pivotal role in supporting the operational, regulatory, and strategic functions of the firm. This position requires a highly organised, proactive, and discreet individual with exceptional multitasking abilities. The Executive Assistant will act as a key liaison across all departments, ensuring the smooth running of day-to-day operations and compliance with industry standards.
- Managing renewals and maintenance of mortgage broker/lender panels, Practicing Certificates, and accreditations (CQS, Cyber Essentials Plus).
- Preparing and coordinating audits (Lexcel, ISO9001, SRA Accounts Rules).
- Assisting with compliance and regulatory matters, including GDPR, complaints, claims, and statutory register maintenance.
- Overseeing recruitment, onboarding, and offboarding, liaising with payroll and managing staff training schedules.
- Supervise and allocate resources across reception, archive, and mail room, maintaining holiday, sickness, and rota records.
- Map and optimise workflows, maintain central records of undertakings, and monitor AML/transactional risks.
- Act as liaison for facilities, IT systems, software, and hardware implementation.
- Support business development initiatives, manage online presence, and assist marketing efforts.
- Review expenses, allocate costs, and conduct background checks on new payees.
Someone with….
- Exceptional organisational and multitasking skills, and a warm, professional communication style.
- Excellent administration skills and a proven ability to utilise the Microsoft Office suite effectively.
- Previous experience as an Executive Assistant, PA, or Office Manager
- Experience in a professional services environment is highly desirable.
- Experience in legal practice administration, compliance, and regulatory frameworks is desirable but not essential.
- Ability to coordinate multiple projects and liaise with external providers.
- Competitive salary up to £35,000 (depending on experience) & benefits package
- 9am-5:30pm Monday to Friday (including 1 hour 15 mins lunchbreak)
- 25 Days annual leave plus Bank Holidays
- Friendly and supportive team environment
- Varied and engaging responsibilities
If you’re a motivated and detail-oriented Executive Assistant who enjoys variety and working as part of a collaborative team, we’d love to hear from you. Apply here for more information.
GoGecko Ltd are acting as a Recruitment Agency in respect of this vacancy.